Exhibitor's information (for sponsors and exhibitors)
This page is to give exhibitors, or potenial exhibitors information about the event.
You can download the 2012 Exhibitor's Manual here which includes helpful ideas on Marketing and Equiping your stand in 2012, as well as ensuring you have all the logistical details covered. This document will form part of your confirmation documentation. You may also wish to enhance your stand by arranging special furniture, carpet or equipment other than the standard supplied. You can download the order forms here.
Locations
The Exhibition Hall is located on the Ground Floor of The Grandstand at Newbury Racecourse. Registration, Partnering Help Desk and the main catering area with informal seated dining, is also located on this floor. The 1st floor is a quiet business area with banner displays and UK Innovation poster session and Workshop room. The 2nd Floor is dedicated to the Conference Hall and Speaker Prep Room.
Private partnering will take place in The Berkshire Stand a short walk from the Grandstand. This is not accessible for delegates with Exhibition-Only passes.
Registration
A full partnering registration is inclusive in your package and gives you access to the gold standard private partnering system. Please ensure that you have an up-to-date company profile on the system as this will be seen by all the registered delegates. The partnering system will give you access to to information about all the registered delegates and the option to ask them to meet with you. If you require help with the partnering system, see our helpful guide under Partnering.
Exhibitors also have the option to purchase additional Exhibitor-only passes (available to sponsors and exhibitors only), at the cost of £299 + VAT (OBN member rate) or £399 (non members). You will be sent a separate form with your confirmation documentation and you should complete a form for each pass needed.
Exhibitor-only passes include:
- refreshments at breaks and lunch for the two conference days
- access to social events held in the Exhibition Hall
- Access to Gala Dinner (additional fee payable)
NB: Exhibitor-only pass does not include access to the partnering system or sessions.
Exhibition Schedule*
Set up: Tuesday 24 April: 13.00- 17:30 (final timings will be given to exhibitors nearer the time)
Please make sure that you and/or your set-up team collect a temporary Exhibitor pass from the Registration desk at the entrance to the Grandstand before setting up.
All stands must be set up by 17:30 as delegates arrive for the Grand Opening Reception at 18:00
Please note that no setting up of stands will be permitted during the conference days (Wednesday 25 and Thursday 26 April)
Breakdown: Thursday 26 April: 17:00 - 19:00 (final timings will be given to exhibitors nearer the time)
*Provisional schedule - final confirmations will be sent out to exhitors prior to the event
Shell Scheme
- All stands will be enclosed so ensure that your pop-up fits your space allowance (NB: a 3m x 3m does NOT fit a 2m stand). No items will be allowed to intrude on the walkways or networking space and will be removed
- Velcro is the only permitted fixant that can be used on the partition panels (NO blutak)
- No panels can be moved after being set up
- Exhibitors are not admitted to the exhibition area until the shell scheme has been erected
- Standard Equipment: A 4'x2' table and chair (but extra or alternative equipment may be available on request) and an electrical power point (3amp output) and fluorescent light will be provided.
NB: It is the Exhibitors responsibility to ensure they have the correct power and equipment for their allocated space. If you have specific requirements, please ensure that arrangements are made well in advance.
Power Supply
A 3amp electrical supply is supplied. It is the exhibitor's responsibility to ensure that he has sufficient power for their equipment. All the electrical sockets are standard UK.
Exhibitor networking opportunities
The Grand Opening Reception on Tuesday 24th April will be held in the heart of the Exhibition area. Breakfasts, coffee breaks, welcome and the welcome /closing receptions will also take place in the Exhibition hall.
Delegates are not in sessions or partnering at the following times*
Tuesday, 24 April
18:00 - 20:30: Pre-registration and Grand Opening Reception
Wednesday, 25 April
08:00 - 08:30: Registration & breakfast
12:30 - 13:30: Lunch and Networking
17:00 - 18:00 Networking Drinks Reception
Thursday, 26 April
12:30 - 13:30: Lunch and Networking
16:00 - 16:30: Closing Drinks Reception
17:00: Conference Close
*The above programme is preliminary and subject to change. It is the responsibility of the exhibitor to ensure that they are up to date with the latest programme which is available on the Programme page of this website.
Additional services or equipment
OBN is pleased to announce its collaboration with other suppliers to assist you with access to additional services or equipment you may wish to use to enhance your exhibition experience. The exhibitor is responsible for all additional fees and these services are all optional. Please work directly with the companies listed in the exhibitor manual. All orders are subject to availability so book early.
