Exhibitor's information (for sponsors and exhibitors)
NEWSFLASH: ALL STANDS SOLD OUT.
Final reservations are now being taken for space within the 2010 enlarged exhibition hall. To apply for and to reserve exhibit space, download the Exhibition Space form here, or contact Hilary Boardman at hilary.boardman@obn.org.uk .
Download the Exhibitors Manual for helpful ideas on Marketing and Equiping your stand in 2010, as well as ensuring you have all the logistical details covered. You may also wish to organise special furniture or equipment other than the standard supplied.
Locations
The Exhibition Hall is located on the Ground Floor of The Grandstand at Newbury Racecourse. Registration, Partnering Help Desk and the main catering area with informal seated dining, is also located on this floor. The 1st floor is a quiet business area with banner displays and poster boards (subject to confirmation) and Press Room. The 2nd Floor is dedicated to the Conference Hall and Speaker Prep Room.
Private partnering and Workshops will take place in The Berkshire Stand next door to the Grandstand.
Registration
A full registration giving access to the private partnering system is included in the Exhibition stand fee. Confirmed Exhibitors also have the option to purchase additional Exhibitor-only passes (available to sponsors and exhibitors only), at the cost of £299.
Exhibitor-only passes include:
- refreshments at breaks and lunch for the two conference days
- access to social events held in the Exhibition Hall
- Access to Gala Dinner (additional fee payable)
NB: Exhibitor-only pass does not include access to the partnering system or sessions.
Exhibition Schedule*
Set up: Monday 12 April: 14:00 - 18:00
Please make sure that you and/or your set-up team collect a temporary Exhibitor pass from the Registration desk at the entrance to the Grandstand before setting up.
All stands must be set up by 18:00 as delegates arrive for the Grand Opening Reception at 18:30
Please note that no setting up of stands will be permitted during the conference days (Tuesday 13 and Wednesday 14 April)
Breakdown: Wednesday 14 April: 17:30 - 19:00
*Provisional schedule - final confirmations will be sent out to exhitors prior to the event
Shell Scheme
- All stands will be enclosed so ensure that your pop-up fits your space allowance
- Velcro is the only permitted fixant that can be used on the partition panels (NO blutak)
- No panels can be moved after being set up
- Exhibitors are not admitted to the exhibition area until the shell scheme has been erected
- Equipment: A 4'x2' table and chair and an electrical power point (3amp output) and fluorescent light will be provided.
NB: It is the Exhibitors responsibility to ensure they have the correct power and equipment for their allocated space. If you have specific requirements, please ensure that arrangements are made well in advance.
Power Supply
A 3amp electrical supply is supplied. It is the exhibitor's responsibility to ensure that he has sufficient power for their equipment. All the electrical sockets are standard UK.
Exhibitor networking opportunities
The Grand Opening Reception on Monday 12th April will be held in the heart of the Exhibition area. Breakfasts, coffee breaks, welcome and the closing reception will also take place in the Exhibition hall.
Delegates are not in sessions or partnering at the following times*
Monday, 12 April
18:00 - 20:30: Pre-registration and Grand Opening Reception
Tuesday, 13 April
08:00 - 09:00: Registration & breakfast
12:30 - 13:30: Lunch and Networking
17:00 - 18:00 Networking Drinks Reception
Thursday, 14 April
08:00 - 09:00: Registration & breakfast
12:30 - 13:30: Lunch and Networking
17:00 - 17:30: Closing Drinks Reception
17:30: Conference Close
*The above programme is preliminary and subject to change. It is the responsibility of the exhibitor to ensure that they are up to date with the latest programme which is available on the Event website (www.biotrinity.com)
Additional services or equipment
OBN is pleased to announce its collaborations below to allow you access to additional services or equipment you may wish to access to enhance your exhibition experience. The exhibitor is responsible for all additional fees and these services are all optional. Please work directly with the companies listed below to secure additional services. All orders are subject to availability so book early.
Catering:
If you wish to provide additional food or beverages on your stand, please contact the Event Co-ordinator at Newbury Racecourse: Louise Chudy
E: Louise.Chudy@Newbury-Racecourse.co.uk
T: 01635 40015, DD: 01635 39666
IT/AV:
To hire anything from laptops to plasma screens, please contact Steve Hallsworth of IT Rentals.
Below are some suggested items with prices but if you want something specific that isn't shown, do contact IT Rentals directly to discuss your needs.
- Laptop Computer £85.00
- Printer (B&W Laser) £70.00
- 42inch Plasma with stand £195.00
- 50inch Plasma with stand £245.00
E: Steve.Hallsworth@itrentals.com T: 0845 0722 888
Furniture and banners
Clip Ltd is our appointed supplier of specialist exhibition stand furniture and artwork items. Download the Clip price list but again, if you want something specific that isn't shown, do contact them directly.
Clip Ltd Account Manager: Jason Bowley, M: 07798501137, E: Jason.bowely@clipdisplay.com
