SAVE THE DATE - BioTrinity 2015 - 11-13th May

 

"Connect for Growth" Zone Information (for Sponsors and Exhibitors)

This page is to give exhibitors (and potential exhibitors) information about the BioTrinity 2014 "Connect for Growth" Zone.  All relevant documents, including an Exhibitor's Manual and Checklist are available to view and download at the bottom of this page. Once an exhibition stand is confirmed, an email with all the important confirmation documents will also be attached.

Location

The conference, taking place at Novotel London West, will span four floors in total:

Ground Floor: The "Connect for Growth" Zone will host exhibitons, all refreshments and catering, Connect for Drinks Reception on Tuesday 13th May and all informal networking opportunities.

Mezzanine Floor: Showcases and Workshops will be held on this floor.

First Floor: The Main Plenary Hall and all partnering booths are located here, as well as the Big London Networking Party on Tuesday 13th May.

Second Floor: The top floor will accomodate for all Sponsor partnering rooms, a Sponsor Quiet Lounge and the UKTI Business Lounge. Rooms are still available to hire.

Registration

Two full partnering registrations are inclusive in your package and give you access to the gold standard private partnering system and all additional networking and social events.  Please ensure you have an up-to-date company profile on the system as this will be seen by all the registered delegates.  The partnering system gives you access to information about all the registered delegates and the option to ask them to meet with you. If you require help with the partnering system, see our helpful guide under Partnering. You can regsiter for your full pass here.

Exhibitors and sponsors also have the option to purchase additional Exhibitor-only passes, at £399 + VAT (OBN member rate) or £499 + VAT (non members). You will be sent a separate form with your confirmation documentation, also available to download at the bottom of this page. You should complete a form for each pass needed.

Exhibitor-only passes include:

  • refreshments at breaks and lunch for the two conference days
  • Access to the 'Connect for Growth' Zone
  • access to all social events
    NB:  Exhibitor-only pass does not include access to the partnering system or conference sessions

Registration will open for all delegates and exhibitors to collect their name badges during the following times:

  • Monday 12th May from 18:30-20:30
  • Tuesday 13th May from 07:00-17:00
  • Wednesday 14th May from 07:00-15:30

Exhibition Schedule

Set up:  Monday 12th May from 14:30-17:30 (All stands must be set up by 17:30)

Breakdown:   Wednesday 14th May 16:30-17:00 (unless advised otherwise by OBN)

Shell Scheme

  • All stands will be enclosed so ensure that your pop-up fits your space allowance (NB: a 3m x 3m does NOT fit a 2m stand). No items will be allowed to intrude on the walkways or networking space and will be removed
  • Velcro is the only permitted fixant that can be used on the partition panels (NO blutak)
  • No panels can be moved after being set up
  • Exhibitors are not admitted to the hall until the shell scheme has been erected
  • Standard Equipment: One poseur table and two stools (extra or alternative equipment can be sourced from our recommended furniture supplier Dimension8 - see details below) and an electrical power point (3amp output)

NB:  It is the Exhibitor's responsibility to ensure they have the correct power and equipment for their allocated space. If you have specific requirements, please ensure that arrangements are made well in advance.

Power Supply

A 3amp electrical supply is supplied.  It is the exhibitor's responsibility to ensure they have sufficient power for their equipment. All the electrical sockets are standard UK.

Partnering at Exhibit Booths

Exhibitors can NOMINATE THEIR STAND number as the location of their partnering meetings.  This will allow you to have all your marketing material or presentations for demonstration purposes when you meet, but please note these meetings will not be private.  Please understand that for logistical and technical reasons this has to be an “all or nothing” decision, with no exceptions and is applicable to all company registrations, not individuals. More information is available in the Exhibitor Manual.

Exhibitor Networking Opportunities

The Connect for Drinks Reception on Tuesday 13th May will be held in the heart of the "Connect for Growth" Zone. Breakfasts, coffee breaks, lunches and the Closing Drinks Reception will also take place here.

Delegates are not in sessions or partnering at the following times*

                  Tuesday 13th May

                  07:00 - 09:00:   Registration & breakfast

                  17:30 - 18:30:   Connect for Drinks Reception

                  Wednesday 14 May

                  07:00 - 09:00:    Registration & breakfast

                  15:50 - 16:30:    Closing Drinks Reception

                  16:30:               Conference Close

*The above programme is preliminary and subject to change.  It is the responsibility of the exhibitor to ensure that they are up to date with the latest programme which is available on the Programme page of this website. 

Additional Services or Equipment

The stands are fully equipped with shell scheme, power and furniture, but you may wish to arrange additional services. The exhibitor is responsible for all additional fees and these services are all optional. 

OBN has appointed Dimension 8 as our supplier of specialist exhibiton stand furniture. All contact must be made direct through Dimension 8 before 14th April 2014. Dimension 8 is aware that all items must be collected 16:30-17:30 on Wednesday 14th May to allow for the exhibiton stands to be dismantled by the deadline. All orders are subject to availability.

Contact Dimension 8:

Email: info@dimension8.com

Website: www.dimension8.com

Tel/Fax: +44 (0)1633 270808 / +44 (0)1633 274141

Exhibitor Documents and Forms

Exhibitors will receive various documents and forms as part of their contract confirming their exhibition stand.  Links to all documents are listed here. Please make sure to read the Exhibitor Manual which provides further details on registration, logistical arrangements such as shipments and parking and the stands. Please also take note of the deadlines listed in the Exhibitor Checklist.

BioTrinity 2014 Exhibitor Manual

BioTrinity 2014 Exhibitor Checklist

BioTrinity 2014 Risk Assessment Form

BioTrinity 2014 Shipment Form

BioTrinity 2014 Name Board Order Form

BioTrinity 2014 Exhibitor Only Registration Form

BioTrinity 2014 Non Partnering Registration Form

BioTrinity 2014 Exhibition Stand Partnering Form

BioTrinity 2014 Exhibitor Terms and Conditions





BioTrinity 2014 highlights
1,014 delegates from 32 countries
624 companies
184 speakers
107 company showcase presentations
2,462 one-to-one meetings
130+ investor delegates from 12 countries
61 exhibitors
80 global pharma/corporate venture delegates
33 global pharma/medical technology corporates